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Privacy Policy

Last Updated: June 2026

1. Introduction

The CRFM Portal respects your privacy and is committed to protecting personal information collected through the Portal.

This Privacy Policy explains:

  • What information we collect;
  • How we use it;
  • How we protect it;
  • Your rights regarding your personal information.

2. Information We Collect

Information You Provide

When creating an account or interacting with the Portal, we may collect:

  • Name
  • Email address
  • Organization
  • Country
  • Username
  • Contact information
  • Submitted datasets or documents
  • User-generated content

Information Collected Automatically

We may collect:

  • IP address
  • Browser type
  • Device information
  • Operating system
  • Usage statistics
  • Access dates and times
  • Cookies and session identifiers

3. How We Use Information

We use information to:

  • Create and manage user accounts;
  • Provide access to Portal services;
  • Improve functionality and user experience;
  • Maintain security and prevent abuse;
  • Communicate service updates;
  • Produce aggregated statistics;
  • Fulfill reporting and administrative obligations.

4. Legal Basis for Processing

Personal information is processed where necessary for:

  • Account administration;
  • Legitimate organizational interests;
  • Compliance with legal obligations;
  • User consent where applicable.

5. Cookies

The Portal may use cookies to:

  • Maintain user sessions;
  • Remember preferences;
  • Improve performance;
  • Generate analytics.

Users may disable cookies through browser settings, although some Portal features may not function correctly.

6. Sharing Information

CRFM does not sell personal information.

Information may be shared with:

  • Authorized CRFM personnel;
  • Member State institutions;
  • Technical service providers supporting the Portal;
  • Legal or regulatory authorities when required by law.

7. International Data Transfers

Because CRFM serves multiple Caribbean jurisdictions, information may be processed and stored in different countries where authorized service providers operate.

CRFM will implement reasonable safeguards to protect personal information during such transfers.

8. Data Retention

Personal information is retained only as long as necessary to:

  • Provide services;
  • Meet legal obligations;
  • Preserve institutional records;
  • Support legitimate research and administrative functions.

9. Security

CRFM implements reasonable administrative, technical, and organizational safeguards including:

  • Access controls;
  • Authentication mechanisms;
  • System monitoring;
  • Backup and recovery procedures;
  • Secure hosting environments.

No electronic transmission or storage system can be guaranteed completely secure.

10. User Rights

Subject to applicable law, users may request:

  • Access to their personal information;
  • Correction of inaccurate information;
  • Deletion of personal information;
  • Restriction of processing;
  • Withdrawal of consent where applicable.

Requests should be submitted using the contact information below.

11. Children's Privacy

The Portal is not intended for children under 13 years of age.

CRFM does not knowingly collect personal information from children without appropriate authorization.

12. Third-Party Services

The Portal may integrate with third-party services, including analytics, mapping, authentication, and document management systems.

These services may have their own privacy policies governing information collection and use.

13. Changes to this Privacy Policy

CRFM may update this Privacy Policy periodically.

Changes will become effective upon publication on the Portal.

14. Contact Us

For privacy-related inquiries:

Caribbean Regional Fisheries Mechanism (CRFM)
Princess Margaret Drive
Fisheries Compound
P.O. Box 642
Belize City, Belize